June 25th, 2016
With respect,
I tried reaching you on phone but could not connect.
We are planning to run this event on 25th july from 8 am to 1 pm. According to my estimations, I will need to be accommodated for at least a hundred people. We will need a big conference hall to accommodate our members and a smaller room next to conference hall.
We will need fifty round tables with five chairs in each table, a microphone wireless, a projector and a good sound system in the conference hall. In the smaller room, we need five rectangular tables, five sofas, and a monitor.
We would also like the hotel to arrange for lunch. I would appreciate your faxing me the menu choices as soon as possible, but no later than sunday, july 17th.
We would like to know the projected costs for our one days event. You do not need to include the lunch catering costs at this time. Could you fax or e-mail me your cost projections by? I will give you the final confirmation of our reservation by close of business on the 30th.
. Hope to get the venue for those dates and information regarding the terms and conditions.
Sincerely
Cherin Umbawa Hikmah, SE
Confirming Service
Hotel Alya Mulia
JL. Cikini I no. 125
Central Jakarta 129
June 30th, 2016
Ms. Cherin Umbawa Hikmah
Secretary Of The Boarding School
Jakarta, 13867
Dear Ms. Cherin,
Thank you for your June 25 letter expressing interest in Hotel Alya Mulia. This letter will confirm your plan to book a conference hall in our hotel.
We understand your company would like to reserve our conference facilities July 25th. At least a hundred people will attend your meeting. Your will need a big conference hall and a smaller room next to conference hall.
As you requested, we will provide Fifty round tables with nine chairs in each table, a microphone wireless, and a projector in the conference hall, as well as a sound system. We understand that you are bringing your own computer. We need to know the computer’s model and operating system. Please provide us this information one week before the start of the conference.
In the smaller room, we will provide five rectangular tables, five sofas, and a monitor. Please let us know whether you want a small or long sofa. This request can be submitted one week before the conference.
We will provide a buffet lunch. The menu choices were faxed to you yesterday. Please tell us your menu selections one week before the conference.
As you requested, I faxed the projected cost yesterday. After you decide on required equipment and the type of lunch, we can finalize the cost estimate.
I appreciate having the opportunity to plan your meeting. We invited you to come to our hotel to look our facilities and face to face meeting in order to discuss everything in detail anytime you can.
Sincerely,
Serena Lean
Meeting Planner
